BillRecon
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Your counts moved. Your invoices didn’t.

Seats get added mid-month, plans change, people leave, and your PSA agreements quietly drift from what vendors actually charge you. BillRecon lines the two up and turns every gap into a money-tagged queue, fixed before invoice day. Connect once, and reconciliation runs itself: fresh numbers every day, and corrections applied to your PSA inside guardrails you set.

Run a free Drift ScanSee the workspace

The scan is free, no card required. Plans are flat from $179/mo, Microsoft reconciliation included.

Run complete · 31 of 38 companies matched

Reconciliation · NullWorries IT

Open queue · billing drift this month

Sample
+$301.00/ mo
Found+$323Over-bill−$22

You keep +$122/mo after the $179 plan · $3,612/yr at this client

  • Under-billed

    Microsoft 365 Business Premium

    VENDOR 23 → BILLED 18 · 5 × $26 = $130

    +$130.00
  • Under-billed

    Microsoft 365 Business Standard

    VENDOR 14 → BILLED 11 · 3 × $15 = $45

    +$45.00
  • Under-billed

    Acronis Cyber Protect · distributor

    VENDOR 40 → BILLED 31 · 9 × $6 = $54

    +$54.00
  • Under-billed

    Workstation backup

    VENDOR 18 → BILLED 12 · 6 × $12 = $72

    +$72.00
  • SKU mismatch

    Microsoft 365 product mismatch

    Premium billed Standard · 2 × $11 = $22

    +$22.00
  • Over-billed

    Defender for Endpoint P1

    VENDOR 0 → BILLED 4 · −4 × $5.50 = −$22

    −$22.00

Works with the systems you already run.

10 connector families live today. More PSA and distributor coverage is on the roadmap.

Live todayPSA, distributor, and MSP-stack coverage keeps expanding. Don’t see yours? Request a connector →

The monthly true-up, in one workspace.

Confirm the match, review what moved, export the fixes: the whole job is one queue. The license matrix, the mapping memory, and the margin lenses sit one click away, built over the same lines.

NullWorries IT · license matrix

Sample
assigned / billedM365 BPDefenderBackup
Jane D.new hire
Marco P.
Dana R.offboarded
Sam K.
▲ Jane: assigned, never billed✕ Dana: offboarded, still billed

SKU → agreement mapping

Sample
  • Microsoft 365 Business PremiumO365-BUS-PREM99%
  • Acronis Cyber Protect CloudBKP-ACRONIS96%
  • Defender for Endpoint P1suggesting…Review
Bulk-applied to 142 SKUs, and it remembers next month.

Microsoft NCE pool · utilization

Sample
500 committed320 assigned (64%)180 available

180 seats on the table, onboardable at $0 marginal cost.

Dana R.offboarded · still paying MS−$22.00/ mo margin

Agents you pay for. Devices that are real.

Your RMM only knows its own agents. BillRecon reads the device lists from all of your device-aware tools, merges them into one inventory per client, and puts every tool’s last check-in side by side. An agent that went quiet while its siblings still report is a stalled install you can fix. A machine that went quiet in all of them is a billing conversation with a dollar figure attached, not a hunch.

The same trail catches the quieter leak: someone leaves, nobody tells billing, and the licenses and agents keep charging for months. BillRecon matches devices to the people who use them, so “Dana left in March” stops being a surprise in September.

NullWorries IT · devices

Sample
  • NW-LT12laptop · Priya NairCurrent
    RMM 2h agoEDR 1h agoBackup 8h ago
  • NW-DC01serverAgent stalled
    RMM 1h agoEDR 38d agoBackup 6h ago
  • DANA-LTlaptop · Dana SmithOffboarded
    RMM 74d agoEDR 74d agoBackup 75d ago

Agent stalled. The security agent on NW-DC01 stopped reporting 38 days ago while every other tool still sees it.

Offboarded user. Dana Smith last signed in 74 days ago and still holds her licenses and agents. approx. $61.00/mo.

The details that earn the number.

Trust before totals

Every vendor-to-PSA company match is confirmed before a single dollar is trusted. No confident, precise, wrong numbers.

It runs itself

BillRecon re-pulls your stack and refreshes the queue every day. Once your vendor invoices finalize each month, the digest lands in your inbox. You open a finished queue, not a chore.

New this run

Every run shows what moved: +$84 new, $726 carried, $312 resolved. Nothing slips between months.

Mark it expected

Bless a surprising license once and it goes quiet, then re-surfaces, loudly, the moment the facts change.

NCE-aware

Term-locked seats are flagged “locked until renewal,” never dressed up as a false “fix now.”

Fixes that apply themselves

Approve a correction and BillRecon updates the agreement quantity in your PSA itself, inside guardrails you set: per-fix dollar caps, a per-run ceiling, and a full audit trail. Prefer paper? The same corrections export in one click.

Why MSPs trust BillRecon

Credentials in a managed vault

Encrypted at rest, scoped to read what's needed, and hard-deleted the moment you disconnect.

Writes only on your terms

BillRecon reads your PSA and vendors. It writes only a correction you approved, or one inside the auto-apply caps you set. Everything else stays read-only.

Flat from $179/mo

Every connector included, Microsoft reconciliation too. No per-seat metering, no add-on stack.

See what this month is hiding.

Connect your PSA and vendors, confirm the matches, and your run-rate exposure is on screen, with a redacted preview of exactly where it’s drifting.

Run a free Drift ScanSign in